Features of Best Cash Management Software 

Treasury & Banking Software that works by ERP System has specialized in treating the collection and payment processes whether in cash or through notes receivable, notes payable, and checks, and controlling cash and banking transactions. 

Treasury & Banking Software works in a coherent and integrated manner with Inventory Management Software, General Ledger Software, Human Resources (HR) Software, AccFlex Construction Software, and Real Estate Marketing Software, where all collections and payments are translated into journal entries that are included in General Ledger Software.

Treasury & Banking Software of AccFlex ERP Accounting Software is considered to be one of the best accounting software that manages cash operations in the company, as it performs to link all modules of AccFlex ERP Accounting Software, through Treasury & Banking Software, you can make a payment for any invoice is due, and you can also receipt any amounts by an outstanding invoice, Treasury & Banking Software creates accounting journal entries automatically without the need to enter the journal entries, Treasury & Banking Software is distinguished from other accounting software have sufficient flexibility to makes the possibility of bringing about change in the company and switching from the manual work system as soon as possible.

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Features of Treasury & Banking Software

- The software codes the banks, treasury, payment methods, and payment terms and links them to General Ledger Software.

- The cash transaction within the company is recorded from payment vouchers and receipt vouchers within the system, the system processes it automatically, creating its accounting journal entries and posting it to General Ledger Software.

- The ability to deal with the treasury and track its transactions through receipt vouchers and payment vouchers that create an automated accounting journal entry.

- The ability to display all the transactions made on the treasury with its different account numbers and display them in the form of cash transaction statements within the window of accounting software.

- The ability to track all transactions of receipt vouchers and payment vouchers and the effects of their accounts on the treasury in the window of accounting software.

-  The software follows up on the notes receivable from the receipt and then the payment is complete, as well as the notes payable from the moment of issuance until the completion of the payment and follow up their bank accounts in the window of accounting software.

- The system compares the bank statements with the transactions entered into the system according to the user's vision.

- The ability to track the withdrawal and deposit movements of each bank and display a detailed account statement showing the balances of these banks.

- The ability to review all transactions made on banks through the system and issues an account statement issued by the system to match it with the bank statement issued by the bank (bank reconciliation).

- Accounting software that automatically creates transitory items and posts them into General Ledger Software.

- Accounting software that tracks the transaction of checks and notes payable from receiving, sending, and exporting to the bank.

- Full control of payment portfolio and receipt portfolio in the window of accounting software.

- Advanced user-level authorization system for saving, editing, deleting, and printing operations for each transaction.

The most important characteristic of the Best Cash Management Software 

A 1-Automatic reminder of Notes Receivable and Notes Payable once Treasury & Banking Software is opened

One of the unique reports that helps the finance department in the cash management and liabilities of the company, as once you open Treasury & Banking Software it shows you checks payable to suppliers and contractors (notes payable) as well as due checks to collect from customers (notes receivable) to help the company in the treasury and bank management as well helping in collecting and managing cash.

2- Printing the check from Treasury & Banking Software 

One of the features that make AccFlex ERP Treasury & Banking Software one of the best accounting software, is that all operations and procedures necessary to manage the treasury and bank are done through one software without the need for additional tools to complete the process of managing the treasury and banks, through the software you can enter checkbooks serial numbers and check design with the same checkbook design, as well as the ability to print the check from the software directly.

3- A Screen to Monitoring Journal Entries for Invoices 

An additional feature that distinguishes AccFlex ERP Treasury & Banking Software is the presence of a screen through which can be linked between the supplier invoices that are paid and which are verified, the supplier's invoice can be selected and linked to the payment amount, which makes it difficult to repeat the payment process for the same invoice because the software is based on the verification of amount (payment/due) to the supplier/customer invoice.

4- Updating the treasury balance and show it when creating a payment transaction

One of the characteristics that distinguish the treasury in AccFlex ERP Treasury & Banking Software is that the treasury balance appears permanently and is automatically updated from the software once any transaction of payments has been created. During the treasurer’s daily work, he may not be able to cash count after each transaction, which may affect the workflow and may happen an error that needs to disable the work in the treasury for a cash count, but AccFlex ERP Treasury & Banking Software allows you to know the treasury balance when creating each transaction to know whether the Treasury has enough cash to meet payment orders, and therefore it is impossible to occur error in the treasury balance.

5- The ability to enter all treasury transactions from an Excel file

AccFlex ERP Treasury & Banking Software is characterized by flexibility and simplicity, an infinite number of treasury transactions can be entered (Receipts Screen/Payments Screen) by importing the transactions from an Excel file and in a split second the impact of these transactions is shown in the chart of accounts.

6- The software creates the journal entries of the banking and treasury automatically

If you own Treasury & Banking Software, then you should take a break, because the software will create journal entries for all treasury and bank transactions automatically, without the need to create the journal entries manually. The software also affects the chart of accounts and financial statements automatically.

7- The ability to enter all bank transactions from an Excel file

AccFlex ERP Treasury & Banking Software is characterized by flexibility and simplicity, an infinite number of bank transactions can be entered (Notes Receivable Screen/Notes Payable Screen) by importing the transactions from an Excel file and in a split second the impact of these transactions is shown in the chart of accounts.

Treasury & Banking Software

Treasury & Banking Software has specialized in treating the transaction of cash and banks and monitoring collection and payment processes, whether in cash or through notes receivable, notes payable, and checks 

Treasury & Banking Software works in a coherent and integrated manner with Inventory Management Software, General Ledger Software, Human Resources (HR) Software, AccFlex Construction Software, and Real Estate Marketing Software, where all collections and payments are translated into journal entries that are included in General Ledger Software.

Treasury & Banking Software consists of the following main screens

Treasury Screen

Through the Treasury screen, collection and payment processes are organized directly from the organization's treasury, as Treasury & Banking Software provides an integrated system of payment, collection, and transfer transactions between treasuries.

Payments System Screen

Through the Payments screen, the user can create payment transactions whether they are for a specific vendor "by selecting the vendor and the invoice to be paid" or on any other account of the line items of expenses. The user can also create a payment transaction through petty cash.

Receipts System

Through the Receipts screen, the receipts and collection transactions are created, whether through a specific customer "by selecting the customer and the invoice to be collected" or through another account from the revenue line items, and it can also be collected from more than one source in the same collection transaction.

Treasury & Banking Software is characterized by the ability to import payment and collection transactions through an external Excel sheet directly and with high accuracy to save time and effort.

Petty Cash System in Treasury & Banking Software

Treasury & Banking Software provides an integrated system for the creation and settlement of petty cash of all types and the petty cash is created and linked to the received employee. After the purpose of it is out, it can be settled with the treasury accountant and record the payment process through petty cash and then collect the remainder or replace it with other amounts if the permanent advances.

The Cash Management accounting software provides the ability to record the payments of petty cash through supporting documents for sources and aspects of payment.

Transactions of transfer between treasuries

Through the transfer system between treasuries, the user can create a transfer transaction from one treasury to another, provided that the person in charge of the other treasury confirms the receiving process from the sender. You can also create a transfer from the bank to the bank, from the bank to the treasury, or from the treasury to the bank.

Bank Screen

The Bank screen is specialized in recording the collection and payment processes through the accounts of the organization in the banks, the system also provides full accounting treatment for all stages of the checks cycle " notes receivable " starting from the record of receiving them from the customer and inserting them in the treasury of the notes receivable in the organization and ending with they are collected from the bank or returned or canceled or dishonored.

Treasury & Banking Software also provides the integrated cycle of payments through outgoing checks by the organization

Notes Payable

Through the Notes Payable System, the payment transaction to vendors or any line item of expenses is recorded by issuing checks from the organization where the process of issuing a check to the beneficiary is recorded by inserting the check number, amount, beneficiary, type of check and due date, and the status of the check is changed, either by register the process of collecting the check from the beneficiary and reducing the balance of the organization’s account in the bank or its returning and canceling.

Notes Receivable

Through the Notes Receivable System, collections from customers are registered through the incoming checks. The collection process is recorded in the notes receivable treasury by entering the check number, amount, type, and name of the entity issuing the check.

The transaction of checks is tracked by sending the bank to the collection and registering the collection commission.

The system provides accounting solutions and treatment for all scenarios and stages of the checks cycle

Payments - Bank Transfer System

And through which the direct payment process is recorded through the organization's current account in the bank to the beneficiary, "as in cases of online payment", and the user can record the payment process through bank transfer from the company’s account to the beneficiary's account or cash withdrawal from the account.

Receipts - Bank Transfer System

Through the process of bank transfer of receipts, the receipts that were made on the accounts of the organization on the bank are recorded by the customers, whether through the direct deposit process in the organization’s account or the transfer from the customer’s bank account to the company’s bank account.

Internal Control System

Treasury & Banking Software provides an integrated system of internal control by granting authorizations to users according to their specialties such as authorizing a user to payment transactions or collections transactions only. The user is granted the authority to produce treasury reports, and the internal control system is established according to the size and nature of the organization's activity.

Settings Screen

The Settings screen specializes in entering the properties of the organization, such as the name, type of organization, and its logo, and the basis for the system's work is also developed, such as the creation of the main and subsidiary treasury and the creation of banks, also, the user can print checks through a module custom for printing.

Treasury & Banking Software is also characterized by its ease of use, whereby the AccFlex ERP programmers’ team avoided all the weaknesses of other accounting software that specializes in the transaction of banks and cash, AccFlex ERP team will continue to keep up with the software updates and accounting and provide the software with it on an ongoing basis.

To find out the best prices for accounting software, and to book Treasury & Banking Software, request for quotation now.

Creating a Chart of Company Treasuries:

The master and subsidiary treasury can be created depending on the business requirements and the size of the company, and treasury accounts can also be linked to the chart of accounts- General Ledger Software to control the transactions of the accounting treatment related to the treasury. 

The Treasury screen includes the following detailed data:

- Treasury Name

- Opening Balance

- Branch Name 

- General Ledger Account

- Select Chart of Accounts

- Created on

Linking the receipts to customer invoices and documents

All collection transactions that are recorded to Treasury & Banking Software, whether in cash, in the treasury, in banks, or through notes receivable, can be linked with documents such as:

- Linking the receipts from the customers with the sales invoices, to help determine the accounts receivable Aging ((A/R) Aging) and the uncollected invoices from the customers.

- Linking the receipts that are done from employees "as a refund the advance to the treasury" with the advance document previously issued in Human Resources (HR) Software.

- Linking the receipts related to suppliers due to the return of some items to incoming invoices.

- Linking the receipts from the owners to the owners' payment certificates issued in AccFlex Construction Software.

- Linking the receipts related to the installments due as a result of a contract to sell units in Real Estate Marketing Software.

- Linking the receipts that are done directly to a certain account in the chart of accounts under the receipt voucher.

Creating payment and receipt transactions from external files

To save time and effort, all payment and receipt transactions that were done during the period can be imported with an external Excel sheet at once and in a simple way.

Linking the payments to invoices and documents

All Payments screens in Treasury & Banking Software, which are either from the treasury or the bank or payment through the notes payable, are characterized by linking payment transactions to a certain document, such as:

- Linking the payments to suppliers with incoming invoices, which is useful for knowing unpaid invoices for suppliers as well as defining accounts payable aging (AP aging).

- Linking the payments that are done to employees to the advanced document previously issued by the human resources department in Human Resources (HR) Software.

- Linking the payments that are done to customers for return for goods with the sales invoice "Sales return document".

- Linking the payments that are done to subcontractors with payment certificates of contractors previously issued in AccFlex Construction Software.

-Directly linking the payments that are done to various expense accounts with previously issued payment vouchers.

Creating a Chart of Banks

A Chart of Banks can be created for the banks the company deals with, including a detailed description of the company’s account in the bank and the balance, as well as the bank policy for dealing with the bank account.

The Bank screen includes the following detailed account details: 

Bank Details: 

- Bank Account Number.

- Bank Name.

- Opening Balance.

- Currency.

Bank Account:

- General Ledger Account.

- Select Chart of Accounts.

Other Accounts:

- Notes Receivable.

- Notes Payable. 

- Refusals forecasts.

- Returned forecasts.

Checkbook:

- Control of checkbook serial numbers.

An Integrated Cycle for Incoming/Outgoing Checks

-The checks cycle begins with receipt from customers or the issuance of checks to suppliers, then checks can be tracked at all phases of their collection, whether it is direct collection through the bank, or collection through clearing transactions. 

- The ‎returned check can be registered or canceled for any reason and then affect the customer’s statement after the ‎return process

- All bank expenses relating to the collection or return of checks can also be registered in the phases of the checks cycle.

- All phases of the checks cycle are translated into journal entries that are done automatically in General Ledger Software.

- Producing detailed reports to track and collect the checks.

Online Banking Transfer-Transactions Management

These are the payment and receipt transactions that are done on the bank account through online transfer, or direct payment and collection on the account, the Bank Transfers screen is used for receipts and payments in the following cases:

- Registering of customer deposits in the bank account directly by the customer or through online transfer.

- Registering of deposit "bank payments" that are done to bank accounts through online transfer or direct cash withdrawal from the bank account.

- Payment processes to different entities, which are done by credit cards.

Employees Petty Cash Management

Treasury & Banking Software provides an integrated system to manage petty cash including the following:

- Adding different types of petty cash: "petty cash of transportation, petty cash of purchases, petty cash of expenses… etc."

- Printing the receipt received of petty cash for the signature of the received employee.

- Settling petty cash in different payment accounts.

- Returning all or part of the petty cash after the end of its purpose.

- Detailed reports on the petty cash and the petty cash which has been settled.

Cash Transfers

Between the treasuries and each other, or between the treasury and the bank, or between the bank and the treasury, as well as transfers between the checks treasury to the cash treasury directly.

Transfers and receipts are made according to the authorization of each user on the transferred or received treasury.

Detailed and aggregate reports for cash management and the financial system as a whole

AccFlex ERP Accounting Software is characterized by providing a set of detailed reports that cover all parts of the financial and management system as a whole. Examples of reports provided by Treasury& Banking Software are the following:-

First, Reports related to treasury

- Payments/Receipts Report

- Treasury Statement Report with a certain date

- Treasurer's Cash Book Report

- Detailed Treasury Transactions Report

- Employee's Petty Cash Report

 - Treasury Balances Report 

Second, Reports related to banking transactions

- Payments Report - Bank Transfer 

- Receipts Report - Bank Transfer

- Notes Receivable Report    

- Notes Payable Report

- Bank Statement Report 

- Banks Balances Report

Letters of Guarantee 

1- Letters of Guarantee Management 

One of the distinctive additions to the software is the presence of a submodule related to the letter of guarantee management through which you can create the letter of guarantee, and selecting the issuer of the letter of guarantee and the customer name (construction customers- warehouses customers- tourism customers- real estate marketing customers), as well as the bank commission and the percentage of cover if there is a facility agreement, and selecting the type of letter of guarantee (bid bond- performance bond- advance payment bond) and the cost center assigned to the letter of guarantee, as well as the software also provides you the ability to change the status of the letter of guarantee (increase the letter of guarantee value- decrease the letter of guarantee value- cancel it- extend a letter of guarantee- liquidate a letter of guarantee), as well as displaying the historical status of the letter of guarantee and the changes made to it, and the software creates all journal entries of letters of guarantee automatically.

2- Letters of Guarantee Reports 

AccFlex ERP Treasury& Banking Software is characterized by a unique set of reports covering all the necessary information about the letters of guarantee management (Letter of Guarantee Number- Letter of Guarantee Expiration Date- Letter of Guarantee Date- Amount- Cover Amount- Bank Commission- Customer Name- Type of guarantee- Bank Name- Cost Center...) as well as the changes made to the letter of guarantee (Increase value- Cancel- Liquidate- Extend- …..).